Using a corporate travel agency has many advantages. Some of them may include price discounts, hotel reservations, emergency, and customer service to name a few. It may seem practical and cheaper to use the internet, but it has many limitations compared to having a professional travel management company.
Let’s get to the point – airlines are businesses. They want to make as much money as possible and will find every opportunity to so. Do you think those items for sale in the plane are for your convenience? If you think that the internet or newspaper has the best prices you couldn’t be further from the truth.
Why do airline ticket prices vary? During peak seasons like Christmas, more people demand travel tickets. The number of airplanes and seats are pretty much the supply and it is limited. More people will buy tickets with departure dates near December 24 dates and return dates after January 2.
There aren’t enough plane seats to accommodate every single person who would like to travel on that date – therefore airlines charge higher prices. How can you beat it? Reserve at least 3 months prior. The problem is most people don’t know their schedule since their work can interfere with their plans. Airlines know this and more importantly, will take advantage by charging higher prices.
A corporate travel agency buys tickets in bulk and far ahead of time. They are charged wholesale discount business class airfare not available to you on the internet or anywhere else. It is their incentive from airlines so that they too can make money.
Travel Management Companies
Corporate travel agencies are not dinosaurs. They also use computers and have internet. In the same way you probably scour the internet for prices, these companies have special software that can view dozens of websites simultaneously.
Agents know where to look for better airfares. Some agencies have special deals with particular airlines so they have access to the ticketing system. If you are looking for discount business class airfare, or special prices for a group package it is better to go to these companies. You can negotiate prices with them whereas you can’t when reserving online.
When you reserve on the internet it is hard to change plans, but agents can be given a tentative date and can hold on for you until a certain time. The longer your company’s relationship with them, the better your benefits will be due to your credibility.
Bad weather happens around the world resulting to cancelled flights. When this happen what do you think everyone would do? They all call the airline at the same time. Often it will take you forever to reach them or they won’t really be of much help.
A corporate travel agency will be there for you and know what emergency actions to take. They already know your first question – how soon can I leave? Good companies are informed and will take immediate action for you. They will either rebook you in another airline quickly or find you an affordable hotel nearby if the weather gets really bad.
Hotels & Meeting Management
Corporate travel management is not limited to plane tickets. They also know where to find hotel rooms in an emergency at good prices too. In fact some even have meeting management services.
A corporate travel company has far more advantages